If you’re responsible for planning any type of event then you’re going to want to get it right. The success, or failure, of the event, hinges on you being able to plan and deliver a fantastic occasion, regardless of what is being celebrated.
If you’re not a natural or you have doubts on how to best organize the event then you can follow this guide, you’ll impress yourself!
The first thing you need to do is have a vision of what the event will look like and who will be involved. This is your goal and will give you something to work towards.
To create your vision you simply need to think about the purpose of any event, you’ll find the ideas flow naturally straightaway.
If you’re still struggling for inspiration take a look at what other people have done for similar events, it will give you the inspiration you need to come up with a unique and fantastic idea.
The next step must be to decide your budget, you can plan décor but you can’t confirm a venue and the funds you have available for catering until you know what your budget is.
This will help you to attribute your funds to each part of the event, ensuring you can pay for everything.
Your budget is an important figure, you need to be able to afford all the elements of the event but your funds will certainly be limited. Giving yourself a fair budget will help you to plan all the details.
Venue & Date
Now you know what you want to create you need to find a venue. This can be hard to do as there will probably be many different options for your venue, from at home, to the local gardens, or even a posh hotel.
Choosing the venue will also help you to choose a date, as the one you have in mind may not actually be free.
The venue will need to be decorated to ensure it creates the right ambiance for your event. It’s generally a good idea to get some professional help with this. For example, if you’re planning a wedding get a local wedding decor business to talk to you about what they can do.
This is usually the cheaper approach as these companies will already have the décor you need! They also have the experience, which will help you to create the perfect venue.
It is important to consider any event partners you have. These are generally businesses that are chipping in to help with the cost. In return they get free advertisement or another, similar, perk.
You’ll need to plan these into the décor of your party.
This is the part where you usually organize caterers and create a menu.
You’ve chosen the theme, the venue, and arranged for it to look fantastic. But, without guests, your event won’t be great.
You now need to spread the word. If you doing a wedding, this means getting the invites out and sending them to everyone.Of course, a corporate event will need a little more advertisement to ensure everyone who needs to know is aware of the party.
With the organization done, you just need to make sure everything runs smoothly on the day, or have an event coordinator do this for you.