What Makes a Productive and Efficient Office?

While we might not realize it at first, the environment that we work in plays a big part in productivity and efficiency. [...]

While we might not realize it at first, the environment that we work in plays a big part in productivity and efficiency. The way a space is designed allows movement, encourages communication, and helps improve mental wellbeing. But what exactly makes an office this way? And what can we do to design an area that is welcoming to all?

Below we are going to talk about what makes a productive and efficient office so that you can set up the ultimate space.

Want to learn more? Then keep on reading!

Colour

While it might seem unusual, color can have a huge psychological impact on us. Certain shades can shift our emotions and behavior, causing us to react differently in certain situations. By incorporating color correctly into your office space, you can actually boost productivity and promote a happier environment. Here are a few of the best colors to choose from and their benefits.

Green: Improves creative performance and establishes balance.

Blue: Boosts intellectual thought and promotes relaxation.

Yellow: Demonstrates happiness and positivity.

Orange: Promotes mental stimulation.

Red: Increases mental energy when used in moderation.

You can learn more about the psychological properties of color here.

Layout 

Without a doubt, the layout of an office is one of the most essential things that can influence productivity and efficiency. However, there are quite a few things you need to think about when designing a space. This not only represents your company culture, but you need to have multiple areas that match different personalities and working styles. You’ll need to consider:

– Areas for collaboration.

– Areas for free-thinking (alone time).

– Areas that promote flexibility.

– Areas for breaks and relaxation.

There certainly is a lot to determine, and the final layout will depend on the type of business you are operating. Check out these office workstation design ideas to get started.

Ergonomic furniture 

People work best when they are comfortable, and ergonomic furniture is what helps achieve that. It’s designed to not only look great but can improve both physical and mental health. For instance, ergonomic office chairs support the spine, standing desks can reduce muscular pain, and keyboards can minimize repetitive stress injuries. This means employees will be more likely to complete their workload, and it can even reduce the number of sick days. It’s a win-win for all.

Technology

Nowadays, technology is used for everything, and you can’t expect your employees to be efficient if they are using old and outdated equipment. While you don’t always have to splurge on the latest and greatest technology, supplying workers with computers, appliances, and software that is reliable and “up-to-date” with the times is essential. This is why it can also be beneficial to hire IT support, so that they can connect you with the best solutions. You’ll get more work done, and your workers will be grateful for it.

Storage

Mess and clutter can have a very negative impact on a space, decreasing overall focus. While you can’t always keep track of how your employees behave in the workplace, you can provide plenty of storage options so that everything has its own spot. From filing cabinets, bookshelves, storage lockers, and supply closets, the more organized, the better. Just make sure that everything is labeled accordingly. The last thing you want is for vital information to go missing.

Nature

If you’re looking into incorporating the color green but don’t want to paint the walls, one simple solution is to add in a variety of nature and plant life. Not only does greenery brighten up the space, but it can even boost company wellness. Some of the different benefits include: 

– Reduced sickness.

– Reduced noise levels.

– Reduced stress.

– Improved productivity.

– Cleaner air.

– Attractiveness.

Collaborative Locations

Above we mentioned how it’s vital to factor collaboration into layout, but it’s also crucial to touch base on that further. Some offices will need separate spaces, such as conference rooms, for more critical situations. These also need to be designed in a way that promotes teamwork and a sense of privacy. Check out these meeting spaces, for example. They each have unique factors that invigorate conversation and encourage creativity.

Light and Sound

Much like color, light and sound can also impact an office space. Natural light can boost happiness, and white light is known to assist with productivity. This is different from darker spaces, which often lead to fatigue, eye strain, and irritability.

In terms of sound, you want to think about noise level when you are designing your space. While every office will have some, you don’t want it to be distracting as it can cause unnecessary stress. A few ways you can reduce it include:

– Using sound-absorbing materials during construction.

– Providing employees with headphones.

– Playing background music or white noise.

– Designing quiet spaces for those that need to concentrate.

Temperature

The temperature of an office can also influence how efficient your space is. Employees won’t be able to work if they are freezing or boiling hot. Most businesses tend to keep their temperatures at around 65-68 Fahrenheit (19-22 Celsius), and this is actually a little cold. Some studies have shown that workers are more productive in warmer environments. To determine what’s right for you, it might be worth surveying your company to see their opinions. Or you could consider providing blankets for those that need them.

Scents

Finally, while it might seem a little strange, the smell of a particular area can also change our overall mindset. An office space should be hygienic so that your employees can work productively. If everyone agrees, you might also look into using essential oils to improve focus. Scents like pine, citrus, and peppermint can boost mood and increase alertness. However, it might not be practical for everyone. What’s most important is that the area is clean.

And that’s it! These were just some factors that contribute to a productive and efficient office.

More in…

Laura.Bartlett

More in ...

peter-broomfield-m3m-lnR90uM-unsplash
05/09/2021
A car recall is when a manufacturer voluntarily contacts its customers to inform them that all or some of their cars need repair because they pose safety risks. […]
Scroll to Top